Who May Apply For a Birth Certificate?
- You may apply for yourself if you are at least 13 years old; or
- A parent of the individual for whom the certificate is being ordered; or
- A Legal Guardian. A Court Order that specifies the custody agreement between the subject and the applicant or a Separation Agreement that specifies the custody agreement between the subject and the applicant will be required; or
- If you are the Next-of-Kin, executor or estate administrator, you may request a certificate if the subject is deceased. You will be required to submit either a) Death Certificate or b) Funeral Directors' Statement of Death or c)Certificate of Appointment of Estate Trustee or d) An order under the Declarations of Death Act, 2002. You must also include an Affidavit that swears that you are the closest surviving next of kin.
- Anyone with written consent from one of individuals described in lines 1 through 4. (A document stating that the individual authorizes you to apply will be required.)
A Guarantor is only required for individuals 9 years of age and older. For ages 8 and younger there is no requirement to have a guarantor.
You will need the following information about the guarantor:
- Guarantor's permission to provide his/her information
- First and last name
- Occupation (see list below of valid occupations for purposes of guarantor)
- Work address
- Daytime telephone number
The following occupations are valid for the purposes of acting as a Guarantor:
Chief of a band recognized under the Indian Act (Canada), chiropractor, dentist, First Nations police officer, judge, justice of the peace, lawyer, mayor, member of the Legislative Assembly of Ontario (MPP), midwife, minister of religion authorized under provincial law to perform marriages, municipal clerk or treasurer (a member of the Association of Municipal Managers, Clerks and Treasurers of Ontario), notary public, nurse, optometrist, pharmacist, physician, police officer (municipal, provincial, RCMP), principal or vice-principal (primary or secondary school), professional accountant, professional engineer, psychologist, senior administrator (community college or in a CEGEP), senior administrator or professor in a university, signing officer of a bank, caisse d'économie, caisse populaire, credit union or trust company, social worker or social service worker, surgeon, teacher in a primary or secondary school, or veterinarian.
A guarantor must be a Canadian citizen, known you for at least two years, hold an occupation from the list above, and be a practicing member in good standing. If the individual is retired or non-practicing he/she is not valid as a guarantor. The guarantor may be related to you. You must receive permission from the guarantor to provide his/her information. There is no requirement for the guarantor to sign the application.
Types of Birth Certificates
Short Form (Wallet Size)
Contains the individual's name, date of birth, certificate number, birthplace, sex, date of registration, and the date issued. The short form cannot be issued for deceased individuals.
Long Form (Certified Birth Certificate)
The Long Form is a Certified Copy of the Birth Registration. It contains the individual's name, date of birth, birthplace, sex, location of birth, parents’ names, parents’ date of birth, mother's mailing address at the time of birth, number of children born to this mother prior, parent's birthplace, weight of the child at birth, attendant at the birth, date of registration, registration number and the date issued.
Short Form – First time applying for Birth Certificate – 15 to 20 business days - $75.00 (includes all taxes and shipping costs)
Short Form – Replacement Birth Certificate – 15 to 20 business days (including mailing time) - $85.00 (includes all taxes and shipping costs)
- Short Form – First time applying for Birth Certificate – RUSH 5 to 8 business days - $110.00 (includes all taxes and shipping costs)
- Short Form – Replacement Birth Certificate – RUSH 5 to 8 business days (including mailing time) - $120.00 (includes all taxes and shipping costs)
- Long Form – First time applying for Certified Copy – 15 to 20 business days including mailing time - $85.00 (includes all taxes and shipping costs)
- Long Form – Replacement Certified Copy – 15 business days including mailing time - $95.00 (includes all taxes and shipping costs)
- Long Form – First time applying for Certified Copy – RUSH 5 to 8 business days including mailing time - $120.00 (includes all taxes and shipping costs)
- Long Form – Replacement Certified Copy – RUSH 5 to 8 business days including mailing time - $130.00 (includes all taxes and shipping costs)
Rush delivery is not available for delivery outside of Canada or to a P.O. Box.
Newborns – A birth certificate can only be issued after the birth has been registered. Registration takes approximately 16 weeks from the time of birth. Rush service is not available for babies within their first 16 weeks. Please contact the Office of the Registrar if you require a birth certificate on a rush basis.
Births Prior to 1930 – Births prior to 1930 may not be recorded in electronic format. The birth record must first be converted into electronic format before a birth certificate may be processed. This may require an additional 8 weeks.
You will need Acrobat Reader to view the Birth Certificate request form. If you do not have Acrobat Reader, please click on 'Get Acrobat Reader' to download this free program.